Senior Administrator - 30 HOURS

🌟 Senior Administrator - 30 Hours 🌟

📍 Broxburn
⏰ ASAP start
📝 Permanent, Part Time (6 hours per day, Mon-Fri)
💰 Up to 38k (pro rata)

Love being the person who keeps everything running like clockwork… with a little numbers know-how on the side?

If you're an organised, people-savvy Administrator who enjoys variety (and isn't afraid of a spreadsheet or two), this could be your perfect role.

Office Angels are recruiting for a busy, feel-good environment where no two days look the same. You'll be at the heart of the operation, keeping things organised, supporting the team, and making sure everything runs smoothly - with some light finance responsibilities woven in.

This is a role where your admin skills really matter… and your work genuinely makes a difference.

🚀 The Role

This is a senior admin role with a strong operational focus - think coordination, organisation, communication - plus a supporting role in finance processes.

You'll be the go-to person for keeping the office running efficiently, while also helping ensure the financial side stays accurate and on track.

💼 What You'll Be Doing

🗂️ Administration & Operations (Your Main Focus)

• Keeping day-to-day operations running smoothly (the glue of the office!)
• Managing records, systems, and documentation - keeping everything accurate and audit-ready
• Coordinating admissions, contracts, and general paperwork
• Handling calls, emails, post, and visitor enquiries
• Organising meetings, diaries, and general office coordination

💷 Finance Support (Your Side Hustle)

• Assisting with invoicing and tracking incoming payments
• Supporting funding administration and basic reconciliation
• Processing purchase orders, supplier invoices, and petty cash
• Helping monitor costs (think staffing, suppliers, general spend)
• Supporting reporting and general finance admin tasks

👥 People & HR Support

• Supporting recruitment admin and onboarding processes
• Coordinating compliance checks (PVG, right to work, etc.)
• Maintaining staff records and assisting with payroll queries
• Helping keep everything organised behind the scenes

📞 Communication & Coordination

• Acting as a key point of contact for families and professionals
• Handling sensitive situations with empathy and professionalism
• Keeping communication flowing across teams

✅ What We're Looking For

• Strong administration experience (this is your core strength!)
• Some exposure to finance tasks (invoicing, payments, accounts admin etc.)
• Highly organised, detail-focused, and reliable
• Confident communicator with a friendly, approachable style
• Comfortable handling sensitive or emotional situations when needed
• Proactive mindset - someone who just gets things done
• Good IT skills (Excel, systems, etc.)

⚠️ Important Info

Due to the nature of the role, you must be willing to undergo PVG and enhanced disclosure checks.

💙 Why You'll Love It

• A role where you're truly part of the team - not just "the admin"
• Plenty of variety to keep things interesting
• A chance to combine organisation, people skills, and light finance work
• A genuinely rewarding environment where your work matters every day
• Real ownership and the chance to make the role your own

📞 Interested?

Hit apply now, send your CV to anna.mcinnes@office-angels.com
or call 01506 832250 for more info ☎️

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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